Data protection notices

Information about the collection of personal data

This is only a translation of our German privacy policy. Our German privacy policy applies, and the English version is for translation purposes only.

contents

etiscan informs you about the protection of your personal data here.

Personal data

is all data that relates to you personally, such as name, address, e-mail addresses and user behavior (information relating to an identifiable natural person (Art. 4 No. 1 of the EU Basic Data Protection Regulation (GDPR)).

Person responsible

In accordance with Article 4 (7) GDPR, etiscan GmbH is
‍
v.d.d. Managing Directors Michael Schmidt, Jens Hantschel
Gustav-Kayser-Strasse 24
61231 Bad Nauheim,
info (at) etiscan.de
(see Impressum)

Data protection officer

Our data protection officer Dr. Peter Kath You can reach out at

peter.kath (at) protonmail.com
or at
Dr. Kath Consult,
Ernsbacher Strasse 7
74639 Zweiflingen

Data storage when you contact us

When you contact us by e-mail or via our contact form, the data you provide (your e-mail address, possibly your name and telephone number) will be stored by us in order to answer your questions. We delete the data arising in this context after storage is no longer necessary, or restrict processing if there are legal storage obligations.

The legal basis for processing is Article 6 (1) (a) GDPR.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may have security gaps. It is not possible to completely protect data from access by third parties.

Collection of personal data

If you only use the website for informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server in accordance with the settings you have made (server log files). To view our website, we collect the data that is technically necessary for this and to ensure stability and security in accordance with Art. 6 para. 1 lit. f) GDPR:

  • Anonymized IP address
  • Date and time of request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • Each amount of data transferred
  • Website from which the request comes
  • browsers

This data is not attributable to specific people. This data is not combined with other data sources. We reserve the right to check this data retrospectively if we become aware of concrete evidence of illegal use.

Contact/registration form

If you send us inquiries via the form, for example for inquiries, appointments, to receive press releases or our newsletter, your details from the form, including the contact details you provide there, will be stored by us to process the request and in case of follow-up questions. We will not share this data without your consent.

We use the so-called double opt-in procedure for registration, i.e. your registration is only complete if you have previously confirmed your registration via a confirmation email sent to you for this purpose by clicking on the link contained therein. If you do not receive your confirmation within 48 hours, your registration will automatically be deleted from our database.

The legal basis for processing is Article 6 (1) (a) GDPR.

SSL encryption

This site uses SSL encryption for security reasons and to protect the transmission of confidential content, such as inquiries that you send to us as the site operator. You can recognize an encrypted connection when the browser's address line changes from “http://” to “https://” and by the lock icon in your browser line.

This site uses SSL encryption for security reasons and to protect the transmission of confidential content, such as inquiries that you send to us as the site operator. You can recognize an encrypted connection when the browser's address line changes from “http://” to “https://” and by the lock icon in your browser line.

Your rights

(1) You have the following rights vis-à-vis us with regard to personal data concerning you:

  • right to information,
  • right to correction or deletion,
  • right to restrict processing,
  • right to restrict processing,
  • Right to data portability.

(2) You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

(3) For details of your rights, please refer to the information pages of supervisory authorities, such as the Federal Commissioner for Data Protection.

Cookies

In addition to the data mentioned above, cookies are stored on your computer when you use our website. Cookies are small text files that are stored by the browser you are using and which provide us (the server of our website) with certain information. Cookies cannot run programs or transfer viruses to your computer. They serve to make the website more user-friendly and effective overall, and above all faster. A distinction is made between session cookies (transient cookies) and persistent (persistent) cookies.

Transient cookies are automatically deleted when you close your browser. In particular, this includes session cookies. These store a so-called session ID, which can be used to assign various requests from your browser to the joint session. This allows your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close your browser.

We only use session cookies. We do not use persistent cookies or flash cookies.

You can set your browser so that you are informed when cookies are set and only allow cookies in individual cases, exclude the acceptance of cookies for specific cases or in general, and activate the automatic deletion of cookies when you close the browser. If cookies are deactivated, the functionality of this website may be limited. Please note that the complete deletion of your cookies means that any opt-out cookies that may have been used will also be deleted and may have to be reactivated by you.

If you have agreed to the use of cookies in the privacy settings, we use technologies from the following companies.

Use of Google Analytics, Akamai, LinkedIn, CleanTalk, and Webflow

Data is collected and stored on this website using the web analysis service software Google Analytics from the Calendly communication service, the content delivery network Akamai and the social network LinkedIn.

Pseudonymized user profiles can be created and evaluated from this data. Cookies may be used for this purpose. Cookies are small text files that are stored locally in the cache of the site visitor's Internet browser. Among other things, cookies make it possible to recognize the Internet browser. The data collected using Google and Calendly technology (including your pseudonymized IP address) is processed on our servers and the providers' servers.

Google, YouTube, Akamai, LinkedIn, and Clean Talk and Webflow are responsible for the embedded services themselves. Subject to your consent, your browser will establish a direct connection to the server of these third-party providers. Here, the third-party provider processes your IP address, which is required to establish a connection to the third-party provider's server and play the content. Information on data processing by the respective third party provider can be found in the privacy policy of the respective third party provider:

The information generated by the cookie in the pseudonymous user profile is not used by us to personally identify the visitor to this website and does not combine it with personal data about the bearer of the pseudonym.

CleanTalk is a service that protects etiscan from illegal use of resources by spam. etiscan has a legitimate interest in protecting its website from spam activities as effectively as possible.

The legal basis for processing is Art. 6 para. 1 lit. f) GDPR.

The information is required to

  • to correctly provide the content of our website to the user,
  • to optimize the content of our website as well as the findability and ease of use with regard to the website,
  • to ensure the long-term functionality of our IT systems and the technology of our website,
  • to provide law enforcement authorities with the information necessary to prosecute in the event of a cyber attack, and
  • ensure an optimal level of protection for the personal data we process.

The data in the server log files is stored separately from all personal data provided by a data subject.

etiscan has the legitimate interest resulting from the above purposes in processing personal data of users of this website. The legal basis is freedom of enterprise, general freedom of action and the right to establish and operate a commercial enterprise (Art. 12 para. 1, 2 para. 1, 14 of the Basic Law and Art. 16 of the European Charter of Fundamental Rights).

It is the reasonable expectation of users that the owner of a website created and maintained with considerable effort in the interest of etiscan and its customers and the user of the website will collect data about visitors in order to use it for the stated purposes.

There is no evidence that the interests or fundamental rights and freedoms of the data subject, which require the protection of personal data, prevail. Visiting the site and calling up functions is voluntary and personal responsibility.

Using SalesViewer® Technology

On this website, SalesViewer® technology from SalesViewer® GmbH is used to collect and store data for marketing, market research and optimization purposes on the basis of the legitimate interests of the website operator (Art. 6 para. 1 lit. f DSGVO).

For this purpose, Javascript-based code is used, which is used to collect company-related data and use it accordingly. The data collected using this technology is encrypted using a non-recoverable one-way function (so-called hashing). The data is immediately pseudonymized and is not used to personally identify visitors to this website.

The data stored as part of Salesviewer® is deleted as soon as it is no longer required for its purpose and the deletion does not conflict with any legal storage requirements.

You can object to the collection and storage of data at any time with effect for the future by clicking on this link https://www.salesviewer.com/opt-out to prevent SalesViewer® from collecting data within this website in the future. An opt-out cookie for this website is stored on your device. If you delete your cookies in this browser, you must click this link again.

Using Heyflow

On our website, we use Heyflow — a tool for creating and managing interactive online forms (“flows”). The provider of this service is Heyflow GmbH, Jungfernstieg 49, 20354 Hamburg, Germany.

When you fill out a form via Heyflow, the information you provide there is transferred to our servers and stored. The information collected includes:

  • Personal data such as first name, last name, email address
  • Information on classification into specific user groups (e.g. needs analysis)

Legal basis for processing:

Your data is processed in accordance with Art. 6 para. 1 lit. b DSGVO if it is necessary to perform our services. If consent is required, data processing is based on Article 6 (1) (a) GDPR.

In addition, we use the data collected by Heyflow to further develop our offerings and improve the usability of our website. This analysis is carried out on the basis of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR.

For more information about data processing by Heyflow, please see Heyflow's privacy policy.

We have concluded an order processing contract with Heyflow in accordance with Art. 28 GDPR. This ensures that your personal data is processed exclusively in accordance with our instructions and in accordance with applicable data protection regulations.

Processing of special categories of personal data

In certain forms on our website, it may happen that particularly sensitive personal data is collected within the meaning of Article 9 (1) GDPR. This includes, for example, information that allows conclusions to be drawn about professional activities, memberships or other sensitive characteristics. Such data is processed exclusively on the basis of your express consent in accordance with Art. 9 para. 2 lit. a GDPR. You give this consent voluntarily as part of using the form and can withdraw it at any time with effect for the future.

Handling applicant data

We offer you the opportunity to apply to us (e.g. by e-mail, post or via online application form). In the following, we will inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure that your data will be collected, processed and used in accordance with applicable data protection law and all other legal regulations and that your data will be kept strictly confidential.

Scope and purpose of data collection

When you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes during job interviews, etc.) insofar as this is necessary to decide whether to establish an employment relationship. The legal basis for this is Art. 6 para. 1 lit. b DSGVO (general contract initiation) and — if you have given consent — Art. 6 para. 1 lit. a GDPR. The consent can be withdrawn at any time. Within our company, your personal data will only be shared with people who are involved in processing your application.

If the application is successful, the data you submit will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 para. 1 lit. b DSGVO for the purpose of carrying out the employment relationship.

Data storage period

If we are unable to make you a job offer, you reject a job offer or withdraw your application, we reserve the right to store the data you have provided with us for up to 6 months from the end of the application process (rejection or withdrawal of the application) on the basis of our legitimate interests (Article 6 (1) (f) GDPR). The data is then deleted and the physical application documents are destroyed. In particular, storage serves as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has elapsed (e.g. due to an impending or pending legal dispute), the data will only be deleted when the purpose for further storage no longer applies. Longer storage may also take place if you have given appropriate consent (Art. 6 para. 1 lit. a GDPR) or if legal storage obligations preclude deletion.

Inclusion in the applicant pool

If we do not make you a job offer, it may be possible to include you in our pool of applicants. If accepted, all documents and information from the application will be added to the pool of applicants in order to contact you in case of suitable vacancies. Inclusion in the pool of applicants is based exclusively on your express consent (Art. 6 para. 1 lit. a DSGVO). The submission of consent is voluntary and has no connection with the ongoing application process. The person concerned can withdraw their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided that there are no legal storage reasons.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.

etiscan Identifikationssysteme GmbH
Gustav-Kayser-Str. 24
61231 Bad Nauheim

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